Businesses in Malaysia that meet the annual turnover threshold are required to generate e-Invoices for all transactions and submit a comprehensive monthly report to the government. These e-invoice records undergo real-time validation through the government's MyInvois portal.

To configure this e-Invoice mandate for your restaurant, you must set up a MyInvois portal account and initiate the integration through the Eats365 Merchant Portal.

In this article, you'll learn how to complete the MyInvois setup for your restaurant.

Step 1. Activate the Company MyInvois portal from MyTax Account

Before you start, ensure that you have an active MyTax account. The MyInvois portal is set up as a module within the MyTax portal, so you will need to access your MyTax portal.

To activate and access the Company MyInvois portal, follow the steps below:

1. Log in to the MyTax portal. 
   • Existing users: If you've previously filed income tax for yourself or on behalf of a company, you may already have a MyTax account. Using your existing credentials, proceed to log in.
   • First-time users: Follow the steps outlined in the MyInvois Portal User Guide (Chapter 1) - First Time Log In video.
2. Once logged in, you're directed to the MyTax portal landing page at the individual taxpayer level. You must register as the "Company Director" role to access the MyTax portal at the company taxpayer level.
   Important: Only the company director who is registered with SSM can apply for the “Company Director” role in the MyTax portal. The approval process may take up to 5 working days and is subject to the validity of the documents submitted.
3. To register yourself as the “Company Director,” at the top right, select Profile . Then, navigate to the “Role Application” section.
   
4. Refer to the MyTax User Manual to learn how to add yourself as a Company Director. 
   1. On the MyTax website, at the top panel, select User Manual. Then, view or download the "User Manual (Web)".
      
   2. Refer to rest of the steps in the manual. 
      1. Go to Slide 73 “Role Application." Use the following details:
         • Application Type: New Application
         • Role Type: Company Director
      2. Upload supporting documents.
      3. Select e-Sign icon Complete.

Step 2: Set up an Enterprise Resource Planning (ERP) Representative

1. Once you have successfully registered yourself as the Company Director, access your MyTax portal again. On the top left panel, navigate to the “MyInvois” section. This directs you to the MyInvois portal.
   
2. At the top right, ensure that you're accessing the company profile instead of the individual profile.
   Note: Usually, it will be set to your own profile (User Profile) when you log in. You must switch your view to the company profile (Taxpayer Profile).
   
3. Scroll down to the “Taxpayer Profile” page until the “Representative” section appears. 
4. Click the “ERP” sub-section. Follow the steps outlined in the MyInvois Portal User Guide (Chapter 11) - ERP System Management video to create Eats365 as your ERP representative and generate integration keys.
5. Below is the guide on how to enter the details to add Eats365 as your ERP representative: 
   • ERP Name: Eats365
   • Client Secret Expiration: Follow your Eats365 subscription (in years). If your subscription is longer than 3 years, select 3 years as this is the maximum limit for now.
   • Primary ERP System: Tick ✓ in the checkbox.
6. Next, copy the Client ID, Client Secret 1, and Client Secret 2. Then, open a text editor app and paste the details to share with the appropriate Eats365 team later on.
7. Once you've taken note of the necessary details, check the "Copy and Save" box ✓ and click Done to finish.

Step 3: Set up Integration on Eats365 Merchant Portal

To set up e-invoice integration on Eats365, refer Set up and manage e-Invoice (Malaysia).

You'll need the following information to enable to e-invoice integration:

• Client ID
• Client Secret
• Supplier’s Name
  Note: The name entered here will be the issuer of the e-Invoice.
• City
• Address
• Postal Code
• State
• Country
• Supplier’s Contact Number
• Supplier’s e-mail
• Supplier's TIN
• Supplier's Identification Type
  Note: Select “Business Registration Number".
• Supplier's Registration Number
  Note: You may get this from the SSM document.
• Supplier's SST Registration Number
  Note: If this doesn't apply to your restaurant, enter “NA”.
• Supplier's MSIC
  Note: You may get this from the SSM document.
• Supplier's Business Activity Description
  Note: You may get this from the SSM document.